Annexes

Annex One

Data Entry Questionnaire (ANNOTATED)

The questionnaire comprises 13 questions to be completed in three sections:

1-   Project Information

2-   Disbursements

3-   Location and Staff

The text below is designed to guide the data-entry process. Note that the mandatory fields are attached with a red asterisk (*). Users should, however, attempt to complete all fields and should contact the Database Administrator for guidance and support if necessary.

BACKGROUND INFORMATION

• Date questionnaire completed: [Note: The Current date is entered automatically]
• Currency used throughout questionnaire: [Note: Use USD currency]

    I.        Project Information

1. NGO Name: [Note: The login NGO is display automatically]

2. Project ID:   [Note: It is generated automatically]

§  Project Name: [Note: Enter the name that appears on the Project Document]

§  Project Objectives:  [Note: Free text area to describe the project, its objectives and to note any important details. Detailed information on implementing partners, beneficiaries and projected outputs is appreciated]

§ Project Status: [Note: Select from: On-going; Completed; Suspended; Pipeline. See Glossary (Annex 3) for details.]

§  Currency used: [Note: Use USD currency]

        4a. Start Date: [Note: The start date of the original program/project]

        4b. Completion Date: [Note: The completion date of the original program/project]
`       5.  Project Status: [Note: Select from: Completed, On-going, Suspended; Pipeline. See Glossary (Annex Four) for details.]

   6.    Was a Program/Project Document signed with Government Ministr(ies)? ¤Yes  ¡No

[Note: use Drop-Down menu to select any one of government ministries]

§  Date Signed:[Note: Date of agreement signed with ministry mentioned above]

§  Date Expiry:[Note: Date expiry of agreement with ministry mention above ]

§  Reference:[Note: Reference note of agreement]

   7. Was a Program/Project provide fund to another NGOs to implement the project?      ¤Yes   ¡No

Source of Funds from different sources must be reported with:

§  Year: year of funds provided

§  Recipient(s) NGO: detail of name of NGOs§  Amount: amount of fund in US dollar

8. Project Technical Working Group
[Note: Use the Drop-down menu giving standardized names of the 19 TWGs]

9a & 9b. From Development Partners / From NGOs

Source of Funds from different sources must be reported with:

§  Year: year of funds received

§  Source Fund: Bilateral/Multilateral

§  Bilateral/Multilateral: detail of name of Bilateral/Multilateral or

§  NGO Provider(s) of Funds: detail of name of NGOs

§  Amount: amount of fund in US dollar

9c. Total Planned Budget Allocation/Expenditure

The information to be filled are:

§  Year: year of budget

§  Plan Budget: amount of budget planned for the above mentioned year

§  Own Fund: Fund that NGOs mobilized by themselves, including private donation and sponsorship and all other contributions  that ARE NOT from other NGOs, government and development partner organizations

§  RGC Fund: Contributed fund from the royal government of Cambodia

§  (Other column will be calculated automatically according to appropriated year)

 II.         Disbursements and Projections by Type of Assistance

10.  Disbursements and Projections by Type of Assistance

[Note: All NGOs should record their own disbursement/projections in the "own resources" cells while the lead NGOs should also complete the column "other sources" on behalf of other NGOs for actual disbursements (this will facilitate data validation and reconciliation). All NGOs should enter data regarding their own projections for the outer years.

See the Glossary (Annex II) for definitions of types of development assistance.]

         11a. Disbursement and Projections by Sector and Activity

Use the drop-down menus to select sector and sub-sector, and enter the amount disbursed to each sector and sub-sector for the requested year.

[Note: Indicate both the sector and sub-sector, using "Other" only where no suitable sub-sector exists. By selecting a sector, the associated sub-sectors become available for selection. See Annex Two for a full list of sectors/sub-sectors. Multiple sectors and sub-sectors can be identified for each project. SWiM and SWAp categories are available where non-earmarked funding is made available.]

        11b. Cross-cutting thematic markers

In addition to the sectors receiving financial support, identified in 11a above, many projects have additional objectives that may not be funded as a "sector" (for example, climate change, gender, or private sector development mainstreaming). Indicate in the appropriate radio buttons the additional objectives associated with this project and the (subjective) extent of support provided.

[Note: Indicate in the table by clicking the radio button for other activities that the project addresses as a secondary component and that have NOT been identified in the sector disbursement figures 11a.]

        11c. Contribution to Cambodia Sustainable Development Goals (CSDGs)

Reference to the sector(s) chosen in 11a, many projects may also contribute to the 2030 Agenda on Sustainable Development. Indicate the percentage of total project budget that contributes to the Cambodia Sustainable Development Goals as listed in Annex Six.

        11d. Contribution to National Social Protection Policy Framework (NSPPF)

In addition to the sector(s) receiving financial support identified in 11a above, many projects are classified under the National Social Protection Policy Framework (NSPPF). Indicate below the​​​ sub-sectors of the NSPPF that the project supports. For example, the project titled School Feeding Programme should be recorded in the Education Sector in 11a. Since this programme also falls into NSPPF, please choose sub-sector “Social Assistance: Human Capital Development” in question 11(a).

III.        Target Geographic Location(s) of Program/Project

12.     Project Location(s)

[Note: Use the drop-down list to select Province, District, Commune and Village for the project activities for the whole project durations.]

13.     Project Staff

[Note: It is acknowledged that providing this data can be challenging. As Government seeks to enhance its capacity and reform efforts this kind of information is increasingly required, however, in particular at TWG level]

NGO’s Core Information

• NGO’s Information
• Acronym:            [Note: Short name of NGO]
• NGO Name:         [Note: Full long name of NGO]
• NGO Status:        [Note: Active/Closed/Not Reported]
• NGO Type:           [Note: Foreign NGO/Cambodian NGO]
• Date Commenced: [Note: Date when NGO was first started]
• Date Questionnaire Completed: [Note: The current data is entered automatically]

• NGO’s Address
• Address in Cambodia:               [Note: The address of NGO in Cambodia]
• Province/Municipality: [Note: Province/City where NGO is located]
• District/Khan:                            [Note: District where NGO is located]         

• NGO’s Contact Information
• Contact Name:   [Note: Name of contact person]
• Contact Title:      [Note: Title of contact person]

• Other Contact Information
• P.O. Box [A]/[B]:          [Note: Post Office Box Number]
• Phone:     [Note: Contact phone number]
• Fax:          [Note: Fax number]
• Email:       [Note: contact email address]

• Head Quarter Address

[Note: Address of head quarter of NGO]

• Official Registration

[Note: NGO’s registration detail information, ministry and date]

• Attachment

[Note: Attached documents]